PTO Minutes-
PTO MEETING: November 17th, 2009
*Welcome
Mrs. Sofia Torres translated.
*Budget
-We made over $3000 budgeted for the Fundraiser.
-Fiesta Channing made $3700. Thanks you to all of the parents for all of their help and support for this event!
-Mrs. Bragg would like to receive $100 for props and costumes. This will be taken to the next Officers meeting for discussion after Mrs. Bragg puts in her request.
*Springfield Field Trip 5th grade
-Need $1400 for the bus.
-A parent is concerned with how much the field trip is (teachers are asking for $50/student).
-The teachers had received a grant for the past years, but did not receive it this year.
-Dr. Gonzalez stated that if there is a concern about payment, to please come and talk to him.
-Question about popcorn machine and its use. It is a very slow and hot machine. Can a parent volunteer to run the machine?
-Students will be leaving on Friday, November 20, 2009.
-A motion was made by Dr. Gonzalez to pay for the bus and seconded by Laurie McDonough. Voted and approved!
*American Heart Association - Kelly Wick-Bartesch
-Ms. Kelly came to discuss and give information about heart disease and childhood obesity.
-Jump rope for Heart is a program where Channing can commit to that allows the students to be taught lessons about being healthy.
-Every $50 raised pays for 1 CPR training.
-Information would be passed out explaining more about the program that would be sent home.
-PTO would set up a day where the students will be doing different activities/stations.
-Minimum donation is $5 to be a part of the program and EVERYONE is included whether they donate or not.
-Also an online fundraising available.
-Friday, February 5, 2010 is (Heart Awareness) National Wear Red Day!
-The PTO would have to discuss whether or not we would like to participate in this activity and will be discussed on the next agenda.
*Book Fair
-The Book Fair is from December 1-8, 2009.
-December 1-3, 2009 the students will be able to view the books and make wish lists. December 4, 7, 8 the students will be able to purchase the books.
-One For Books raised around $920 in change and about $68 in bills. We also received a $200 check. The winning classes will receive a pizza party.
-Dr. Gonzalez will be sending a message on the phone (Connect Ed) to remind parents about the Book Fair.
-We still need volunteers to help with the Book Fair.
-We need to find a place to hold the Book Fair (Library or garage?)
*Parent Handbook
-A Parent Handbook is being designed by the Parent Handbook Committee.
-Lara Mack is the Committee Chair.
-Volunteers are needed to help set up the handbook.
-The handbook is more for parents of Channing and what goes on at Channing that will be helpful for future parents.
*Family Night/Assembly
-Science Family Night will be held on Thursday, November 19, 2009.
-Waste Management will be doing an assembly.
-December 1, 2009 is the PBIS Respect, Responsibility, and Safety Assembly.
*Grandparent/Parent Day
-Parents and Granparents will be coming to visiting classooms on Wednesday, November 18, 2009 from 8-10 a.m.
-Pack-a-Sack lunch is also on Wednesday, November 18, 2009.
*Labels update
-December 1, 2009 to February 12, 2010 will be a contest for classrooms.
-The winning class will win a pizza party.
*PBIS
-Dr. Gonzalez spoke about PBIS and the training the teachers will be having about PBIS on Monday, November 23, 2009.
-Dr. Gonzalez would like to ask the PTO to donate some money to purchase prizes for the individual classrooms?
*Misc.
-Dr. Gonzalez is also trying to get a feast prepared for the entire school on Friday, November 20, 2009. He will receive a definite answer by tomorrow.
-Can the PTO donate a juice for the students on that day?
-A letter needs to be sent out to see if parents can donate juice.
-Please read the letter that was sent home from Officer Eric Echeveria about cell phone/texting use in school zones.
-Thank You Notes were given to Lora Maas, Kari White, and Jamie Cisco for organizing Fiesta Channing.
PTO MEETING: September 15, 2009
Budget
* No comments or questions concerning the budget.
Purchases
*Large water bottles for Walk-a-thon
- Will be purchased at $25/each using coupons at Ace Hardware
*Industrial pencil sharpener
- $8 over budget and we need to vote to approve the purchase.
- Kari White moved to buy sharpener and Anna Moeller seconded the motion
- Voted and approved
- Another parent will be looking into prices for other water coolers that may be less than $25 along with the sharpener.
Fiesta Channing
* Fiesta Channing is on Friday, September 18, 2009 from 5-8 p.m.
* Tickets will be on sale starting Wednesday (9/16/09)
* $1/food ticket and $0.50/game tickets
* People donating food will receive 5 free tickets.
* Volunteers will receive a confirmation for informing you where to be and when.
* Mary Stoltz passed out a food volunteer list.
* Dancing demonstration, games, piñata craft, story time for traditional folktales, and Lotería (Bingo).
Winter Book Fair
* The Winter Book Fair will be December 1-8, 2009.
* The Book Fair is held during schooltime until about 2:30 p.m.
* Volunteers are needed to help set up books, write out wish lists, count and collect money and taking down the Book Fair.
* Help is needed in English and in Spanish.
* This is a school fundraiser.
* One For Books is a special program where donations are collected.
* We will have a change drive for classes to collect change.
* The 3 top classes will win a pizza party.
* The money helps go towards the total profit for the Book Fair, the amount collected is the amount of FREE books we will be able to purchase for the school, and Scholastic will donate a FREE book for every dollar we make to a worthy cause.
* We have accumulated credit in the past and the librarian has looked at a catalog to order books for the school. We need to vote the amount she has ordered. (around $800). A motion was made by Pat Billings to order the books. Caty Hernandez and others seconded the motion. Voted and agreed!
Food Labels
*Sharon Paulson is the new coordinator for the Box tops, Campbells soup labels, Tyson labels, and Cartridges for Kids.
* Packets were made and need to be reviewed and approved.
* A cover letter was made explaining the program.
* It will be done the entire year and benefits the school.
* 4 Programs:
1. General Mills Box Tops for Education
- We earned in December 2008 = $270.50 and in April 2009 = $62.00
2. Campbell's Labels for Education
- We have 15800 points as of right now.
- We have a catalog that we can order supplies from (School supplies, gym
equipment, instruments, etc.)
3. Tyson Project A+ Label Program
- New program this year.
- Collect the whole label of the box or bag.
- We earn $0.24 per label
4. Cartridges for Kids Recycling Program
- We have earned $345.00 to date.
- Cell phones, ink cartridges, DVDs in original box, printers, laptops, blackberries, I-
Pods, Ataris, etc.
- The only ink cartridge that is not accepted is EPSON.
- NONE of the items need to be working and will be recycled.
- A box will be left in the office for collections.
* The NESTLE labels are no longer being accepted.
* We will need to condense the packets because of the amount of students and copying concerns.
New Parent Handbook
* A committee needs to be started to make a New Parent Handbook.
* The handbook will explain quite a few concerns and policies: PTO, Dropping your child off in the morning, Helping Hands, etc.
Fall Harvest Parties
* Students will be allowed to dress up. (The teacher decides).
* Parties are to be held after 12:00 p.m.
* No costumes of violence, blood, masks, etc.
* Teachers will be sending notes concerning parties and costumes.
Family Night
*Family Night has been rescheduled to Thursday, October 15, 2009 from 6-7 p.m.
* Reading strategies
* Pirate theme
Comments or Questions
* The 4th graders are preparing a DANCE for the 3rd-6th grade students on October 23, 2009 from 5-7 p.m. Volunteers needed to serve food, chaperone, etc.
* Fall Fundraiser $14,314.22 in sales and a profit is around $6,432.13. We had a 25% increase in participation. Orders will be arriving on October 15, 2009.
* Citizens advisory council needs representatives for Channing.
* We may want to recap what has been done in the previous years to get more participation!
PTO Meeting 8/18/09
Agenda:
* Welcome and Introductions
* Budget
- Actual we spent last year and projected budget for next year.
- Just paid a few bills (T- shirts, PTO Insurance)
* Committees
- New Facilitators for:
Terrific Kids - Alicia Sanders will be in charge of.
BoxTops/Campbells Soup - Sharon Paulson will be in charge of.
- Facilitators still needed for:
Filling on the Channing Sign (lettering)
- Discussed and explained Helping Hands
Meets on Tuesday and Wednesday from 8-10 a.m.
Dr. Gonzalez will research an effective, industrial pencil sharpener.
Allocated $100 to purchase a pencil sharpener.
* Fiesta Channing
- Friday, September 18, 2009
- Friday, August 21, 2009 afterschool meeting on the playground to discuss what is still needed to be done, supplies needed, etc.
- A large piñata has been donated for the event or as a raffle prize.
* Fall Fundraiser
- Ends on Friday, August 21, 2009
- Going extremely well
- Last year 65 students participated.
- This year 87 students have participated.
* Book Fair
- A sign up sheet was passed around for volunteers.
- Begins December 1, 2009
- December Fair is the one we make a profit on.
- The end of the year Book Fair is less of a profit because it is buy one, get one free.
- Have to pay taxes on the book purchases.
- Job description was given for volunteers (helping the students write their wish lists, pay for books, etc).
- Speak to Pat Billings if you are interested in helping/volunteering. You can leave her a note in the office.
- Scholastic "One For Books" program will be done again this year.
- Money is collected and is added to the total of the profit from the book fair.
- We can then get the same amount in free books for Channing. Scholastic donates a book for each dollar we make to 3 different children's charities.
- We also except donations from businesses.
- $200 was donated to PTO and we need to decide if we would like to put it towards the "One For Books" program or wait to see if we have to ue it for something we may need later in the year.
- We usually have part of the Book Fair for Family Nights, but this year Family Night is not planned around the time we will have the Book Fair.
- December is the only time we could get more Spanish books to sell at the Book Fair.
- a motion was made by P. Billings to use the donation towards "One For Books" unless we need it for something else. It was seconded by B. Peterson. Unanimously voted yes!
* PTO Storage
- Officer Echeverria has generously donated space in his basement for PTO to store supplies.
- Will be used to supply cases of water/pop, supplies, games, etc.
- We need to decide on a day/time to move the supplies and volunteers to help move.
- A tentative day has been chosen for Friday, August 28, 2009 to move the supplies beginning at 6:00 p.m.
- Meet outside of Channing.
- J.Schroeder will contact Officer Echeverria to see if this day is ok.
- A sign-up sheet was passed around for volunteers.
* Parental Help
- Mrs. Long needs help with her Kindergarten class.
- She would like to have 2 volunteers a day.
- She would need help on Monday, Tuesday, Wednesday, and Friday.
- One PTO parent volunteered 2 days a week after the 26 of August.
* Channing Walk-a-Thon
- We need to set a date.
- K. Webb is the Chair of this Committee.
- Early May? May 14? and a Rain Date of May 21?
- We would like to purchase a couple of drinking water coolers for the event.
- A motion was made by A. Moeller to research the price of water coolers.
The motion was seconded by B. Peterson.
- Eric Paulson was volunteered to research the water cooler prices.
* Misc.
- Since the district has cut on money for supplies for teachers, parents can go to Office max or Office Depot and can receive coupons for teachers to use to purchase supplies. They can be sent to your child's teacher.
- Concerns about homework and how it is being distributed to the teacher.
- Bussing is a concern by the school. Too many messages are coming to the office and sometimes teachers cannot check email because they are giving instruction. Parents need to be consistent with transportation. You need to let the bus drivers know if your child is not riding the bus if you pick them up from school that day.
